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First hire · Template 32 of 40

Staff Privacy Notice

Use it when you hold personal data about staff, contractors or applicants.

  • About 2 pages
  • 3 drafting notes in the margin
  • 6 clauses
  • Word (.docx)
  • England and Wales

What is in it

  1. Who we are
  2. What we collect, why and our legal basis
  3. Monitoring
  4. Who we share it with
  5. How long we keep it
  6. Your rights

Plus a schedule of the commercial details and signature blocks where the document needs them.

Read the opening

The first part of the template, as it reads in Word. Blanks are shown as lines; the drafting notes sit in the margin of the file.

PRIVACY NOTICE FOR STAFF, WORKERS, CONTRACTORS AND APPLICANTS

Last updated: ____________________

1. Who we are

1.1 ____________________ LTD (company number ____________, registered office ______________________________________________) (“we”, “us”) is the controller of the personal data described in this notice. Our contact for data protection questions is ____________________ (e-mail ____________________).

1.2 This notice applies to current and former employees, workers, directors, contractors, interns, volunteers and job applicants (“you”). It is not part of any contract of employment or services, and we may update it from time to time.

2. What we collect, why and our legal basis

2.1 We collect and use the following information. The legal bases are: contract (to take steps before or perform your contract); legal obligation (the law requires it); legitimate interests (our business interests, balanced against yours); and, rarely, consent.

What we collect

Why we use it

Legal basis

How it works

  1. Pay by card. The download starts at once and the link keeps working.
  2. Open the Word file. Fill in the blanks, pick the options marked with boxes, read each note in the margin.
  3. Delete the notes and the notice box, then sign. Or send it to us for a fixed-fee check first.

Word template

£19 Instant download

One-off. No account needed. VAT not charged.

Or fill it in online (platform plan)
  • Drafted by a solicitor for England and Wales
  • Drafting notes explain every choice
  • Instant download, link works again later
  • £50 off a fixed-fee review once filled in (from £99)

Part of a pack

Hiring pack, £79

5 documents for taking on your first people.

See the pack

Need more than one?

Complete template library, £299

All 40 documents, with the index and guide.